White-label catering platform
A catering platform of your own — licensed, not rented.
One well-built platform, set up as your own branded system. More capable than spreadsheets, without the forever-rising bill of a subscription. You pay a one-off setup and a low yearly support plan — and you keep a perpetual licence to use it, even if you ever stop paying for support.
Book a discovery callThe subscription trap
Renting software, forever
Subscription tools are quick to start, and for some operations that’s fine. But the model has a sting:
- You pay every month, indefinitely. The fee never ends, and it rises.
- Growth is taxed. Per-seat and per-order pricing means the busier you get, the more you pay — for the same software.
- Stop paying and you’re locked out. Cancel the subscription and you lose access — often your data with it.
- You get their roadmap, not yours. Generic features built for the average customer.
A licensed platform answers this: set up once, pay a low yearly plan for support, and the right to use the software stays yours.
What it is
A real catering platform, branded as yours
Not a spreadsheet, not a generic SaaS login. One well-built platform, deployed as your own branded system, covering the work a food business actually runs on:
- Recipe costing. Know the true cost and margin of every dish as ingredient prices move.
- Allergen & labelling. Natasha’s-Law-ready (PPDS) labels and allergen information, generated from your recipes.
- Ingredients & suppliers. One source of truth for ingredients, suppliers and prices.
- Orders, invoices & dispatch. Take orders, raise invoices and get product out the door.
- Inventory & production. Track stock and plan production and batches.
- Your brand on it. Your name and your look — set up as your own platform, not ours.
One platform, your brand
One well-built platform, deployed for you
It’s a single, shared codebase — properly built, tested and maintained — white-labelled for each client. You get a mature platform on day one, not a risky one-off build, and it keeps improving as the product does.
Where a specialist service does a job better, we plug it in rather than reinvent it — payments, delivery, SMS, card terminals, accounting. Best-of-breed tools around a platform that’s unmistakably yours.
Built for UK food businesses
To the realities of operating here
Built to how UK food businesses actually work — Natasha’s-Law-ready (PPDS) labelling, allergen information, ingredient and recipe management, stock and suppliers, and the records you need for food safety. It helps you keep those records cleanly in one place; it doesn’t replace your own responsibility for compliance.
Where it sits
Between a spreadsheet and a subscription
More capable than a spreadsheet. Less locking-in, and less costly over time, than renting a subscription.
Spreadsheets
- Cheap to start, but manual and fragile
- No allergen/PPDS labels or audit trail
- Gets messy and risky as you grow
- Mistakes hide in the formulas
Monthly subscription
- You pay every month, forever — and it rises
- Per-seat / per-order pricing taxes growth
- Stop paying and you lose access
- Your data sits in their system
Licensed platform
- One-off setup, then a low yearly support plan
- A real platform: costing, labelling, orders, stock
- A perpetual licence — keep using it if you pause support
- Your data is yours, and exportable
Who this is for
Who this is for — and who it isn’t
We’d rather you had the right tool than the most expensive one, so let’s be straight:
A good fit if you’re…
a startup or small catering business outgrowing spreadsheets, or weighing up a monthly subscription and uneasy about paying forever. You want something capable and supported, set up as your own — without a bespoke price tag.
Probably not (yet) if you’re…
a large or multi-site operation that needs deep enterprise tooling and heavy customisation. If that’s you, we’ll say so and point you elsewhere.
How it works
From first call to your own platform
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01
Discovery
A short call to understand your operation and check it’s a fit — no hard sell.
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02
Your branded platform
We set the platform up as your own branded system and get you running on it.
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03
Supported
A low yearly plan keeps it updated, patched and supported. Optional, but most keep it (see below).
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04
Your perpetual licence
You hold a perpetual licence to use your platform — it stays yours to use even if you pause or cancel support.
What it costs
One-off setup, then a low yearly plan
The shape is simple: a one-off setup fee to get your branded platform live, then a low annual support plan. No per-seat or per-order meter, and no fee that climbs as you grow — so over a few years it typically costs far less than an escalating subscription.
Exact numbers depend on your setup, so the honest answer is: let’s scope it. We’ll show you the maths for your situation — setup plus yearly support versus what a subscription would cost over the same period — before you commit to anything.
Yours to keep using
Here’s the part that beats a subscription: you receive a perpetual licence to use your platform. Pause or cancel the support plan and you can carry on using the software you set up — you’re not locked out the moment you stop paying. To be clear, the software itself (the IP) remains the property of KHANVAS; you’re licensed to use it, not buying the code — and your data is always yours to export.
The specifics are set out in the Licence Agreement, which we provide in writing before sign-up.
Support
Support: recommended, not required
Your platform keeps running whether or not you’re on a support plan — the perpetual licence sees to that.
What the plan gives you is upkeep: updates, security patches, and someone to call if something needs changing or fixing. Without it the software still works, but you’re on your own for changes and fixes — which is why most clients keep the plan for peace of mind. No pressure; it’s your call.
No lock-in
You’re never locked in
Independence only counts if it’s real:
- A licence you keep. A perpetual right to use your platform, support or no support.
- Your data is portable. Clean exports from day one — a feature, not a favour.
- No hostage tactics. If you move on, you leave with your data and the licence you hold.
- Honest about the IP. The software stays KHANVAS’s; you’re licensed to use it. No surprises in the small print.
Plain dealing, in plain English.
Common questions
Common questions
Is it cheaper than a subscription?
Usually, over time — and we’ll prove it for your case. A one-off setup plus a low yearly plan avoids the forever-rising, per-seat/per-order bill of a subscription. At the very small end a cheap subscription can still win; we’ll tell you honestly.
What if I stop paying for support?
You keep your perpetual licence and can carry on using the platform. What you lose is upkeep — updates, security patches and help if something breaks. You can restart support later.
Do I own the software?
No — you hold a perpetual licence to use it; the software (the IP) remains KHANVAS’s. Your data, though, is yours and exportable at any time. It’s licensed, not bespoke ownership — which is part of how it stays affordable.
What if I outgrow it?
Your data exports cleanly, so moving on is straightforward. If you reach the point of needing heavy enterprise customisation, we’ll be honest that this may not be the right tool.